Protect Your Clients' Stories. We'll Protect the Data.
HIPAA-Compliant IT for Counseling & Therapy Practices
Therapy notes are the most sensitive data that exists. We secure them with the same Zero Trust standards used by hospitals—without the complexity or enterprise cost.
Problems We Solve for Therapy Practices
Session Notes Security
Therapy notes = highest liability. We encrypt them at rest and in transit, control who can access them, and maintain audit trails showing exactly who viewed what.
Insecure Telehealth Setup
Zoom alone isn't HIPAA-compliant. We configure Business Associate Agreements, secure endpoints, and ensure session recordings (if needed) are encrypted and access-controlled.
Solo Practice Vulnerability
You're a target because you don't have IT staff. We become your IT department—securing devices, managing access, and monitoring for threats 24/7.
42 CFR Part 2 Compliance
Substance abuse treatment has stricter rules than regular HIPAA. We handle consent tracking, disclosure logging, and ultra-restricted access requirements.
Insecure EHR Access
Cloud EHRs are secure, but your laptop and home network aren't. We secure your devices and enforce MFA so only compliant, protected devices can access client data.
Litigation Readiness
When clients request records or lawyers subpoena data, we have documented proof of who accessed what and when. Audit logs don't lie.
What's Included for Therapy Practices
Comprehensive security without enterprise complexity
HIPAA Compliance + 42 CFR Part 2
- Multi-factor authentication (MFA) required for all access
- 7-year audit log retention with access tracking
- Encrypted session notes and client files
- Role-based access (therapist vs. admin vs. billing)
- Automatic session timeouts (idle = lock)
- Consent tracking for substance abuse treatment
Secure Telehealth Access
- Secure device configuration for Zoom Healthcare, Doxy.me
- Help you verify BAA coverage with telehealth vendors
- Network security for video sessions
- Device configuration for HIPAA-compliant calls
- Coordinate with telehealth vendor support when needed
- Local recording security (if you save sessions locally)
EHR Access Security
- Secure device access to cloud EHRs (SimplePractice, TherapyNotes, etc.)
- Work from home/office/anywhere securely
- Device compliance enforcement (only secure devices connect)
- We coordinate with your EHR vendor when issues arise
- Faster problem resolution through vendor bridge
- Backup planning for local files and documents
Solo & Small Practice Support
- Help desk during business hours
- Annual HIPAA training (1 hour, painless)
- Device setup (laptop, tablet, phone)
- Home office security assessment
- Emergency contact for tech issues
- Client onboarding security checklist
Why Therapists Choose PD Geek
We Coordinate With Your EHR Vendor
We don't manage SimplePractice or TherapyNotes directly—we secure your devices and network so only authorized access happens. When there's an issue, we get on the phone with your EHR vendor and help resolve it faster.
Solo Practice Friendly
You don't need 50 employees to afford enterprise security. We right-size for 1-20 users and give you the same protection big clinics get.
Telehealth Specialists
Post-COVID, everyone does virtual sessions. We secure Zoom Healthcare, Doxy.me, and SimplePractice video so you can focus on clients, not BAAs and encryption.
Transparent Pricing
$200-300/user/month all-in. Includes cloud productivity, security tools, and unlimited support. No surprise bills when you call us.
42 CFR Part 2 Experience
Substance abuse treatment has stricter rules. We handle consent tracking, redisclosure restrictions, and ultra-limited access controls required by federal law.
Litigation-Ready Documentation
When (not if) you get a records request or subpoena, we have audit logs proving exactly who accessed client files and when. Your malpractice carrier will love us.
Common Questions from Therapists & Counselors
I use SimplePractice/TherapyNotes in the cloud. Do I still need IT security?
Yes. Cloud EHRs are secure, but YOUR devices and network aren't automatically protected. If your laptop gets hacked or someone steals it, client data is exposed. We secure your endpoints and access methods. For EHR-specific issues, we coordinate with SimplePractice/TherapyNotes support on your behalf.
I'm a solo therapist. Can I afford this?
Yes. Solo practitioners typically pay $200-300/month total (not per hour). That includes cloud productivity, security software, device management, and unlimited support. Compare that to one malpractice claim.
What if I see clients at home?
We secure home offices just like clinic offices. We assess your home network, set up separate work/personal device access, and ensure kids/family can't accidentally access client files.
Do I need this if I only do telehealth?
ESPECIALLY if you only do telehealth. Your laptop, internet connection, and Zoom setup are now your entire practice infrastructure. One breach shuts you down completely.
What happens if a client requests their records?
We can show exactly who accessed their file and when, meeting HIPAA's accounting of disclosures requirement. SimplePractice logs this too, but we add device-level proof.
Can you help group practices with multiple therapists?
Absolutely. We handle access controls so each therapist only sees their own clients, billing staff can't see notes, and admins have audit oversight. Perfect for 2-20 person practices.
Protect Your Practice, Protect Your Clients
Free security assessment • HIPAA + 42 CFR Part 2 expertise • Solo to group practice
(469) 306-9520